Years ago, remote working was considered as a customer service position at below minimum wage, but with the trends changing, it is becoming a full-time career. The technology is making us capable of getting the same job done wherever we are in the world. People all over the world are trying to adapt to this technology. Businesses are trying to get into this to keep up with the changing need of their employees and to adapt to talent from parts of the world.
How To Manage Remote Teams
Managing remote teams is becoming the need of the hour. As a project manager, it becomes your responsibility to set up the path for your teams success.
The growing trend in remote working
Here are the main reasons why remote working is growing in trend.
- Setting your own working schedule
- The comfort of being at home
- Chance to travel more
- Less stress
- Better time management for personal life
- More satisfying
There are many advantages of getting your business into remote working but you will have to explore the best practices for remote team management. Let’s have a look at the remote team tools that will simplify the process to manage remote workers keeping them productive and growing professionally.
Top 15 Remote Work Tools for Remote Teams
Best Project management Tool
Some teams might try to handle everything via emails which is particularly dangerous. Project management system solve the problem of virtual teams to help organize documents and tasks, to make it easier for the teams.
ProofHub is an online project management software that is trusted by hundreds of remote teams to bring everything at one place. Team members can have seamless interactions with fellow teammates and clients. ProofHub comes with a plenty of features such as online proofing, discussions, chat to share feedback and remote project management only at a central place. ProofHub being an all-in-one remote project management software is a must-have for teams that demand a greater level of management proficiency.
Organize your remote team to get more work done. Use ProofHub.
Basecamp is a popular choice among managers, teams, freelancers, and agencies for its simple functionality, clean design, and elegant usability. It’s a project management and team collaboration software solution that helps you manage projects and communicate with clients in a meaningful way.
It offers a range of features and tools for sharing ideas, organizing conversations, and keeping everyone on the same page throughout the project.
At the same time, you get to experience limitations like no time tracking, no ability to archive topics, no subtasks, no professional team hierarchy, only outside integrations, etc. These limitations are the very reason why organizations and teams (especially growing teams) are looking for the best alternatives to Basecamp.
Well, no tool is perfect. At the end of the day, it is your specific needs that will decide whether or not a tool is ideal for your business. So, if Basecamp seems like a fair choice to you, give it a try.
Best Team Collaboration Tool
With the rise in distributed companies, working with teams across borders is becoming a norm. Communication issues are bound to occur when the teams are not together in a room.
Slack is a messaging remote work tool that everybody loves. A digital space that helps in communication among teammates, allow them to share ideas, share comment in real time so everything moves swiftly. You can have all your team communication in one place wherever you go with a remote collaboration tool. When the teams are remote, they can use Slack channels for instant messaging and collaboration. It will bring all your team communication in one place making managing remote employees a lot easy. Slack offers fully native apps for iOS and Android to give you complete functionality.
Best Cloud Storage Service
Cloud storage is a perfect-sharing tool especially for remote Cloud Storage & Collaboration, documents and multimedia files are too large to send by email.
4. Google Drive
Google Drive is a cloud storage platform to keep all your files in one secure and centralized location. The remote workers can store and share documents, spreadsheets, and slide presentations. It can be used for reporting on weekly metrics. Additionally, Google Drive files can be synced across devices, so the individuals can view and update them from anywhere.
It doesn’t work so well to share large files over email, therefore, Dropbox is a modern workspace that offers various features for managing remote employees. Remote workers can easily sync, share and collaborate on documents. This cloud storage system has API that makes is useful for remote collaborators. It allows for sharing big files – powerpoint, photoshop, sketch with anyone.
Best Productivity Tool
Remote productivity is a crucial part of remote workers. Managing remote team workers greatly means to make sure everyone is as productive as they can be.
Todoist is for you if you are looking for geeking out on the organization of tasks for your remote teams. It gives all the core features that include tasks, subtasks, lets you create projects, add notes and upload files, set reminders, flags and a productivity chart.
Read On: How to be More Productive at Work
Best Quick Feedback Tool
When working with remote teams, remote feedback is equally important as collaboration. Getting feedback makes teams grow as professionals.
7. Chimp or Champ
A good manager should be inclined towards its teams’ happiness. Chimp or Champ allows managers to connect with their team in a simple and best way. It is an anonymous weekly employee happiness meter for checking the team. Improve employee well-being and achieve better results. You can go straightforward on purpose to get feedback.
Best Time Management Tool
When it comes to time management working with teams particularly becomes a challenge. Remote time management tools bring a better way to remote team management.
Track every hour to boost your team’s productivity. The tool lets you invoice all tracked time and expenses. You can create custom time reports of time logged on the project. Export your report and time log entries as Excel, CSV, or PDF.
Further Reading: Teamwork Alternatives 2019: Best 16 Project Management Solutions
9. Hub staff
Hub staff will make you more productive and will make your time work for you. You can keep a track of where employees are spending their time and what tasks they are working on at a given time. Its eye-catchy features include online timesheets, employee scheduling, screen recording, employee monitoring, payroll software, GPS tracking, online invoicing, and project budgeting, and many more.
Best Video Calls and Screen Sharing Tool
When you’re not in the same room (working remotely) you need a tool to discuss visually with the teams.
Appear.in lets remote teams stay productive with easy video collaboration. Teams just have to create a room link, share the link by email or chat and that’s it. You are on the go to have a video discussion with your team.
- No registration or downloads
- Group video conversations
- Simple screen sharing
- Join from any device
Zoom is a group calling app with an amazing quality of the video. It is easy to use, most affordable and straightforward pricing. During remote Meetings & Video Chat, you can record any call with a full-length video. You can share your screen with teams for combined discussions. Other zoom solutions include video webinar, meetings, Zoom room, business IM, and voice sharing.
Best Time Converter Tool
Working with remote teams requires freedom of time and place to boost productivity. You need to find an easy way to communicate and collaborate while working across different time zones.
12. World Time Buddy
World Time Buddy is a remote work software with a time converter for distributed teams. It a convenient world clock and an online meeting scheduler. Its design lets people compare multiple time zones, plan conference calls, and web meetings for business.
Best Work-life Balance Tool
The key to keeping the remote team productive is the work-life balance. Keeping a balance in both is important for personal health, relations and improving work performance.
Many global remote employees are spread across different time zones. With a record of what time remote workers are around the world will help them manage their work and personal life.
Read On: The Secret to Work-Life Balance
Best Note-Taking App
To make sure you get quality work done, note taking makes it a beautiful experience to take inspiration.
Evernote is a great note taking solution for teammates working remotely. You can keep all your notes organized, sync it automatically across all your devices. Evernote is an application that serves as a notetaker, PDA, to-do list and pocket notebook.
Best Employee Rewards Tool
Celebrate your team’s accomplishments.
Wooboard is an online platform that recognizes an employee for their good work. You can create reward programs for sending and receiving unlimited recognition. Employees can celebrate their success and initiate conversations through WooBoards social engagement features.
Best Accountability and Reporting Tool
Remote workers will feel part of the team when they are held accountable for their responsibilities. Having the right tools in place to keep teams accountable.
iDoneThis is a place where managers can keep an eye on the big picture to know what is being done daily. The team members will have to just check in daily, in their browser or via email. They can add their robust reports and get along the project effectively. With remote workers across the world, this tool compensates the need for daily check-in meetings.
With all these remote work tools in your pocket, it is likely that remote workers will stay productive and ensure employee happiness.
Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.
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