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Bristol University | IT Services

Susan Lewis, 1st year BA History

Susan a studentSusan arrives in ASSL and logs into a computer, she accesses her notes which are stored on her University Microsoft OneDrive for Business filestore by going to Microsoft Office 365. Susan wants to check her notes as she is working with colleagues on a presentation and is using OneDrive to collaborate on a draft, in real time members can add and comment on the information. Back in her room in halls, Susan logs into Office 365 to access OneDrive to update her notes. Susan is heading home to her parents for the weekend and needs to have easy access to some PDF articles and her draft of a paper she is working on and uploads them to OneDrive for easy access from her parents’ PC and her iPad.

Sam Jenkins, Finance Officer

Prof. Roger Simkinson, Lecturer in Biology

Roger is making some amendments for a lecture later that day. He stores the presentation in his University Microsoft OneDrive for Business folder as he knows this will be accessible from the lecture theatre computer. That evening he wants to check some student records from home. Roger is aware that he should not process such data on his home PC so logs into the staff remote desktop and navigates to the information he needs. He also wants to access some online journals that require IP address recognition, using the staff remote desktop he can access the journals as the remote desktop is on the University network.

The next day Roger gathers together presentations and papers for a conference he is attending the following week. He wants to access the documents via his personal iPad. Roger uploads the documents to his OneDrive for Business account. Using the OneDrive app on his iPad he can access all his papers stored there. The following month he attends a working group in Birmingham. He needs to take information which is potentially commercially sensitive but is aware that as his university provided laptop is encrypted storing the data he needs for the meeting on it will be OK.

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